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Marketing RFPs: A Guide to Finding and Winning Contracts

Posted on by John Hudson

In today’s competitive landscape, marketing agencies face a unique challenge: how to secure high-value contracts that drive growth and establish their brand as an industry leader. One of the most effective ways to do this is through marketing RFPs—formal requests from organizations looking to partner with agencies for their marketing needs.

Whether you’re new to bidding or a seasoned pro, understanding how to navigate marketing RFPs can make all the difference in securing those lucrative contracts. In this blog, we’ll walk you through how to find the right marketing RFPs, craft an irresistible proposal, and ultimately win the contracts that will propel your agency to new heights.

What Are Marketing RFPs?

A marketing RFP is a formal invitation issued by a company, government agency, or non-profit organization that seeks proposals from marketing agencies to fulfill specific needs, such as digital marketing, branding, content creation, or event management. These RFPs provide detailed information about the project, including the scope of work, deadlines, and selection criteria.

For marketing agencies, responding to RFPs is an excellent way to land large-scale contracts, expand your portfolio, and grow your client base. However, winning a marketing RFP requires more than just submitting a proposal; it demands a strategic approach, attention to detail, and a deep understanding of the client’s needs.

How to Find Marketing RFPs

Finding the right marketing RFPs is the first step toward winning valuable contracts. Here are some effective methods to help you identify the right opportunities:

  1. RFP Portals
    Many governments and private sector organizations publish RFPs on dedicated portals. Websites like Creative RFPs offer an extensive collection of marketing-related opportunities that you can easily filter by location, project size, or industry.
  2. Networking
    Building relationships with key decision-makers in your industry is crucial. Attend industry events, webinars, and seminars to stay informed about upcoming RFPs.
  3. Public Sector RFPs
    Government agencies often issue marketing RFPs for public campaigns, awareness programs, or digital initiatives. Websites such as Contracts Finder (for UK government RFPs) can be a valuable resource.
  4. Industry-Specific Listings
    Keep an eye on RFP opportunities specific to your niche, whether it’s healthcare, education, or tech. Websites, newsletters, and publications tailored to specific sectors often list RFP opportunities.
  5. Partnering with Other Agencies
    Collaboration is key. Partner with other agencies that may already have access to exclusive RFPs, helping you tap into new markets and opportunities.

Crafting a Winning Proposal

Once you’ve found the perfect marketing RFP, the next step is to craft a proposal that stands out. Your submission should not only meet the requirements but also demonstrate why your agency is the ideal partner for the job. Here’s how to structure a compelling proposal:

  1. Follow the RFP Instructions Carefully
    One of the most common reasons bids are rejected is failure to follow the RFP instructions. Ensure your proposal answers every question and includes all requested documents.
  2. Showcase Your Expertise and Experience
    Highlight your agency’s expertise in the relevant marketing services. Use case studies, success stories, and testimonials to demonstrate your ability to deliver outstanding results.
  3. Offer Clear, Realistic Pricing
    Marketing RFPs often have budget constraints. Be transparent and competitive with your pricing while ensuring you offer value for money. Providing clear breakdowns of your costs can also help build trust.
  4. Tailor Your Proposal to the Client’s Needs
    Research the organization issuing the RFP and understand their specific marketing needs. Tailor your proposal to address their objectives, challenges, and goals, demonstrating that you have a deep understanding of their requirements.
  5. Highlight Innovation
    Agencies that can offer innovative solutions often stand out from the competition. Propose creative ideas that go beyond the conventional and showcase how you’ll deliver unique results for the client.
  6. Proofread and Edit
    A proposal filled with typos, errors, or vague language reflects poorly on your agency. Ensure your submission is polished, professional, and easy to read.

Tips for Winning Marketing RFPs

Winning a marketing RFP is about more than just a great proposal. Here are some additional tips to improve your chances of success:

  1. Start Early
    RFP deadlines can be strict, so give yourself enough time to prepare and submit a high-quality proposal. Starting early also allows you time to seek clarification if you don’t understand any aspect of the RFP.
  2. Leverage Your Relationships
    If you’ve worked with the client before or have connections within the organization, don’t hesitate to leverage these relationships. Personal recommendations can go a long way in the decision-making process.
  3. Keep Track of Previous Submissions
    Review any RFPs you’ve responded to in the past, whether you won or lost them. Analyze feedback and identify areas where you can improve.
  4. Focus on Long-Term Relationships
    Agencies that aim to build long-term relationships with clients often stand out. Highlight how your agency is dedicated to ongoing partnership and continuous improvement.
  5. Stay Organized
    Keep your RFP process organized. Use software or spreadsheets to track deadlines, requirements, and key contacts to ensure no details are overlooked.

Marketing RFPs are an excellent opportunity for agencies to secure high-value contracts, grow their portfolio, and enhance their reputation. By knowing where to find RFPs, crafting tailored and compelling proposals, and applying proven strategies, your agency can increase its chances of winning contracts that align with its goals.

At Creative RFPs, we specialize in providing marketing RFPs to help agencies like yours find and win contracts. Whether you’re new to RFP or an experienced bidder, we provide the tools, resources, and expertise you need to succeed. Ready to start winning more marketing RFPs? Explore our platform today and gain access to a wide array of opportunities!

FAQs:

1. What are marketing RFPs?
Formal requests for proposals from organizations seeking marketing services.

2. How can I find marketing RFPs?
Check RFP portals, industry listings, public sector websites, and network.

3. What should be in a marketing RFP proposal?
A clear response, your expertise, competitive pricing, and tailored solutions.

4. How can I win a marketing RFP?
Start early, tailor your proposal, offer innovation, and leverage relationships.

5. Are marketing RFPs for small agencies?
Yes, they provide valuable opportunities for growth and building a portfolio.

Related Blog: Incorporating Art And Design: Visual Elements For Winning Creative Bids – Creative RFPs

A Comprehensive Breakdown of RFP for Event Planning Contracts

Posted on by John Hudson

Here’s an overview of what to expect and prepare for when RFP for event planning contracts

If you’re reading this article, you’re likely wondering two things about event planning contracts. The first is probably, what types of contracts are available for companies within the event planning sector? The second, what does the process of bidding for an event planning contract involve?

Finding RFP opportunities that match your services and capabilities can be an arduous and daunting process. Often, you need to filter through countless RFP platforms. The prospect of heading this process is what informed our foray into the industry. We implemented our strategy especially for bidders where existing responsibilities already take up so much of their time. At Creative RFPs, we have extensive expertise and consultancy experience in sourcing RFP and ultimately, in winning them!

The scope of event planning RFPs

First, a disclaimer in relation to event planning bids is the breadth and diversity of RFPs that are available. To provide a complete overview, we’ll tackle each prospective opportunity type. We’ll also look at what kind of processes you’ll need to follow when organising and constructing your RFPs:

Considerations for event planning contracts

Event planning can itself be quite an intimidating term, inclusive of a diverse range of roles and responsibilities. Something we endeavour always to note with our clients is that the two most important factors to successful RFPs are:

  • Experience – This refers specifically to the experience of the bidding organisation, rather than the experience of specific individuals within the organisation.
  • Proposed methodology/solution – In the context of event planning, this encompasses your organisations management strategies and infrastructural commitments.

When demonstrating experience, it’s important to ensure that your examples illustrate, at a minimum, the following features:

  • An established understanding about the processes and procedures involved in event planning.
  • Prior experience of working on contracts with both a comparable scale and comparable planning/management responsibilities.

Typically, you’ll likely be asked to provide, at a minimum, 2-3 prior contract examples where the stated features are present. The strongest responses for contracts in event planning will often use these prior contracts. These not only act as evidence of past experience, but a platform for validating their methodology and why its suitable.

Common oversights

When entering into the bidding process for event planning/management, there are a variety of considerations you should keep in mind. There are countless instances where wholly suitable, qualified enterprises, through neglecting the following features, lost out on desired contracts:

  1. Read AND refer to the specification

Before committing to a particular contract, it is vital that the ITT (invitation-to-tender) is studied in sufficient depth. This ensures you meet the pre-qualification criteria, but also that you possess the appropriate infrastructure. Infrastructure relates to both recruitment and sourcing procedures, in place from commencement through to the conclusion of contracted works.

In lieu of an internal writing team, the following list details several strategies for determining personal/corporate suitability:

  • Location: Establish where the contracted works will take place. Firstly, where is the site/event? Secondly, where is your base-of-operations? And thirdly, is it in close enough proximity to assure the buyers of your capability to deliver during the contract?
  • Budget/scale: This should be a key consideration in all bidding proposals. Once you’ve consulted the ITT/specification for an overall budget and contract scale, take this opportunity to determine:
    • Is the budget reflective of the services that your corporation is capable of providing? If not, how will works be subcontracted to supplement this?
    • Is the scale of the project/event reflective of your infrastructure? If no, how will you alter your recruitment and outsourcing practices to make sure events are planned and managed effectively.
  • Key dates: Other key factors when searching for suitable bids are your resources and the timescales for deadlines and production. An awareness of basic key dates: contract commencement and RFP submission deadlines being the primary figures worthy of note.
  • Pre-qualifying/required accreditations: Though variable per RFP, contracts in the event planning industry can require an array of qualifications and licenses. These are foundational indicators of your ability to carry out and effectively meet the specified criteria for service delivery. Required qualifications may be extended to include individual experience and credentials of team members (lighting, filming, etc.). 

  1. Innovations and USPs (Unique Selling Points)

Given the diverse operational requirements which define event planning, another element worth including in responses is your enterprise’s USPs.

USPs refer to any innovations which might distinguish you amongst your competitors. To demonstrate your enterprises commitment to ongoing growth, it’s worthwhile to include >3 innovations that your company has implemented. These USPs may include any mechanisms which streamline procedures and increase productivity. Innovations come in many forms, including:

  • Systems: Though not exhaustive, systematic innovations can refer to your operating system, communications platforms, planning and reporting tools, and financial software. Assuming, for example, your organisation provides its personnel with IM platform(s), you should detail why these are comparably effective.
  • Resources: An overarching term to describe your material and infrastructural sourcing strategies. For example, if your organisation uses a unique hiring platform/strategy, how is it superior to the standard strategy?

  1. Policies and other pre-requisite documents

Like most enterprises emerging into the RFP market, your company is likely in its infancy. It may be worthwhile – prior to RFP – to ensure all appropriate corporate policies are documented and recently renewed. Though not exhaustive, the list below provides an insight into areas where policies are expected:

  • Data protection
  • Safeguarding
  • Health and safety
  • Equality
  • Code of conduct
  • Complaints

To RFP, your policies act as indicators regarding your general operations and delivery standards. Additionally, they provide further insights into your enterprise’s lines of accountability, expectations and your treatment of employees. Policies are varied and often span numerous pages, making their production a daunting prospect for those foraying into corporate status. Luckily, at Creative RFPs, our established team of bid professionals have provided aid in refining and producing RFPs. We also have extensive experience providing bespoke advice and guidance to organisations creating them.

Why RFP for event planning contracts in 2022?

Since the advent of COVID-19, it’s no wonder countless suppliers assume planning contract opportunities would be scarce and excessively competitive. This isn’t completely accurate, however, as the government projection posits 35% of all tourism-based revenue will originate from events. Coupled with the government drive towards SME and VCSE sourcing, this demonstrates the present RFP climate is rife with opportunities.

How can we help?

 Presently (July 2022), restrictions continue to ease, and public events are once more becoming a commonplace occurrence. As such, the need for planning and management personnel on events of all sizes is greater than ever. A subscription to Creative RFPs provides the following support mechanisms to aid you in the process:

  • Access to all exclusive, public and private sector creative contracts in the UK.
  • An on-hand Account Manager is available to answer any questions you may have about event planning RFPs. They can help you understand the process and answer any questions you have about the RFP process in general.
  • A daily email bulletin is sent straight to your inbox when new event opportunities are uploaded.
  • Discounted support from Hudson Succeed, our bid writing division.
  • 20-minutes of free consultancy with one of our Bid Management Consultants each month.

Need additional support?

You don’t always have the time or resources to write a winning response in-house. Outsourcing to bid writing experts can help. Our sister company, Hudson Succeed, offers four levels of bid writing support. They boast an 87% success rate and have over 60 years of bid writing experience. The services on offer include:

  • A RFP Writing service
  • A RFP Ready programme
  • The RFP Improvement package
  • RFP Mentor.

Contact us to find out how we can help your business grow.

We also source opportunities for sectors including:

Book a free live demo with Creative Tenders to see how we can help your business grow.

Past examples of event planning RFPs found on our portal 

Event Planning & Delivery Services of the Para-Cycling Road

2023 UCI Cycling World Championships – Scotland – Budget: £990,000

Ceremonial Event Planning and Management

Scottish Government – Scotland – Budget: £700,000

GB-Middlesborough: ERDF – Grow Trees Valley Annual Conference and Event Planning

Teeside University – North East – £500,000

Whatever route you choose, Creative RFPs have options available for businesses of all sizes and contracts of all scales. We can offer your enterprise an immense leg-up in competing and thriving on contracts within the event planning sector.

Signage RFPs: The Secrets to Success!

Posted on by Charlotte Jarvis

Here’s how you can find and win signage RFPs

How to find signage RFPs

When you search for signage RFPs, you’ll likely start off by using a search engine such as Google. This is understandable, and you’ll find a lot of results! However, the challenge will be narrowing it down to signage RFPs that are suitable for you. For example, you may be looking for RFPs in a certain location or within a particular budget.

The sites you search will have RFPs listed in a variety of ways, and all will be different. It will take hours to go through these to find a RFP right for you. They won’t feature the key details on some results either. This means you’ll have to scour through lengthy RFP documents. Once you get through these, it might not be a suitable contract, so you’ve wasted all this time!

The good news is that there are helpful solutions available to you.

Creative RFPs

At Creative RFPs, we are one of Hudson Discover’s 11 sector-specific portals. These portals are specifically designed to make the RFP process easier. This is done by listing RFPs based on selective filters. You can see RFPs based on location, deadline dates, budget, and keywords.

Our Opportunity Trackers add new signage RFPs to the portal daily. So, they are always up to date. Plus, we don’t use CPV codes, which can result in missed opportunities. It is what sets us apart from other RFP portals.

You can also receive RFP notifications when RFPs are uploaded that may be of interest to you. It couldn’t be easier! Or could it?

Discover Elite

If you want to streamline the process even further, you can sign up to Discover Elite. With this service, a dedicated Account Manager will find live bids on your behalf. They’ll speak with you weekly to discuss opportunities that may interest you. This is especially helpful for those with little time to spare due to busy schedules.

Examples of signage RFPs found on our portal

Creative Enterprise West (Hounslow’s Creative Enterprise Zone) – Wayfinding

London Borough of Hounslow – London – Budget: £50,000

National Signage Framework

Forestry Commission – South West – Budget: £1,200,000

Signs

ESPO – East Midlands – Budget: £25,000,000

GB-Braintree: Wayfinding Signage at Horizon120 Business Park

Braintree District Council – Eastern – Budget: £100,000

Production and Installation of Signage (To Promote the Level of Investment Underway By Hull City Council)

Hull City Council – Yorkshire and Humber – Budget: £35,000

How to win signage RFPs

To win signage RFPs, there’s a few tips you should know. We sat down with our Senior Bid Writers to see what their top tips are for winning signage RFPs!

1.     Don’t use technical jargon

The buyer is likely to be unfamiliar with your industry. So, to avoid confusing them, make sure you don’t use any technical words that they won’t understand.

2.     Be clear and concise

Similar to our previous point, you don’t want to confuse the buyer. Keep your bid proposal as clear and concise as possible. Focus on answering the questions and don’t ramble about anything irrelevant.

3.     Express what makes you different

You should always showcase your unique selling point (USP) in your bid. This gives the buyer an idea of what you can bring to the contract that other suppliers can’t. It is also a great way to help you stand out.

4.     Showcase your experience

The buyer wants to see that you have evidence of completing signage RFPs. You should include three to five case studies that detail similar projects that you did well.

5.     Proofread and edit before submission

Before you submit any bid proposal, not just ones for signage RFPs, you must proofread them! If you don’t, you are almost certain to have left mistakes and errors that the buyers are likely to notice. This will give them the impression that you do not thoroughly check your work. If you don’t do this, they won’t trust you to handle their contract well.

6.     Use bid management to stay organised

You should use bid management to stay on track when working on a bid proposal. It can be easy to become overwhelmed with the workload. By breaking it down, you separate it into manageable chunks.

7.     Don’t submit the bid last minute

One of the worst things you can do is submit proposals for signage RFPs at the last minute. This is often a recipe for disaster. You may come across technical issues or find that there is further information to submit. If you are already close to the deadline, it will get extremely stressful. If you submit your proposal even a minute late, you won’t be considered.

Who can help you win signage RFPs?

Worried you don’t have enough time to dedicate to writing a bid? Help is available! Professional Bid Writers are at hand to support you with your bid proposal. They can take all the stress off of your hands and handle the entire process on your behalf. This is ideal for organisations or individuals that do not have the spare time.

Summary

Here’s a summary of everything we covered in our blog on signage RFPs!

To find signage RFPs, you should use RFP portals such as Creative RFPs. You can upgrade to Discover Elite to have an Account Manager do it for you!

To win signage RFPs:

1.     Don’t use technical jargon

2.     Be clear and concise

3.     Express what makes you different

4.     Showcase your experience

5.     Proofread and edit before submission

6.     Use bid management to stay organised

7.     Don’t submit the bid last minute.

Need help writing your next RFP?

If you don’t have the resources or time to write a winning bid, why not outsource it? Our sister company, Hudson Succeed, boasts an 87% success rate and have over 60 years of collective bidding experience. They offer four bid writing support packages to help you on the path to success. Whether you’re new to RFP, or simply need someone to proof your written response before you submit – we can help.

RFP Ready

Our RFP Ready programme is designed for those who have never RFP before. This 4-week programme works with you to ensure you have everything in place to RFP successfully.

RFP Improvement

RFP Improvement can help if you’re already RFP but aren’t seeing success from your current efforts. Our Bid Writers will assess your previous submissions and supporting documents. They’ll give you feedback and guidance on how to improve, helping you to secure your next RFPs.

RFP Mentor

If you’ve written a RFP and need someone to proofread it – RFP Mentor is for you. A Bid Writer will double-check it’s in line with the specification and free of any grammar or spelling mistakes.

RFP Writing

If you’ve found the perfect RFP but don’t know where to start – we can help. Send the specification over to us and our Bid Team will do the rest. They’ll let you know what they need from you and provide you with a full breakdown. They’ll even submit it on your behalf, leaving you more time to focus on your business.

Get in touch to find out more information.

Want to save even more time?

Upgrading to Discover Elite will ensure you never miss a RFP opportunity even when you’re busy!

The Ultimate Time-Saving Tool offers your business:

  • An annual subscription to a maximum of two Discover portalsof your choice.
  • Up to five bid breakdowns per month to help you make your bid or no-bid
  • Weekly phone calls with your Account Manager to discuss viable leads and RFP opportunities.
  • Award and pre-market engagement notices monitored on your behalf.
  • Public and private buyer portal management including registering, password management, downloading documents and assessing viability based on your bid strategy.

We also source opportunities for sectors including:

Book a free live demo with Creative RFPs to see how we can help your business grow.

Contact us for more information.

 

The Keys to Finding & Winning Publishing RFPs

Posted on by John Hudson

Here’s how to find and win publishing RFPs

Looking for publishing RFPs? You’re in luck! At Creative RFPs, we know all about publishing RFPs. So, if you have questions, we will be happy to answer them. In this blog, we will cover what publishing RFPs are, where to find them, and how to win! Keep reading, you don’t want to miss out…

What are publishing RFPs?

For those that are unsure, publishing RFPs are contracts that require some form of printing and publication services. A company or organisation may require the following to be printed/published:

  • Magazines
  • Books
  • Articles
  • Newspapers
  • Leaflets
  • Brochures
  • Posters
  • Invitations
  • Academic works
  • Electoral supplies.

Do you offer any of these services? Do you want to bid for contracts to expand your business? There are plenty of opportunities out there, which is why it’s so beneficial to RFP for work. Looking for contracts allows your business access to opportunities you wouldn’t know about otherwise. Keep reading if you want to know where to find the perfect publishing RFPs for your business…

Finding publishing RFPs with Hudson Discover’s Creative RFPs

Most of us will turn to a search engine such as Google when we need to find something. It is the wizard that has all the answers to our questions. But when you search for ‘publishing RFPs’, you’ll find yourself swamped with countless sites to visit. Each site will feature information differently. Most will not make it easy for you either.

You’ll likely have to read lengthy RFP documents to get to the key details of each RFP. This could be the deadline date, location, budget, or perhaps an element that dictates whether or not you are eligible. Imagine reading over 50 pages to find out you aren’t eligible for a RFP, or the deadline is too soon. That is a lot of time wasted!

There are easier ways of finding publishing RFPs…

What is Creative RFPs?

As one of Hudson Discover’s 11 sector-specific portals, Creative RFPs makes it easy to find opportunities.

These portals were designed to make it simple to find RFPs suitable to your preferences. For example, you can use filters to search for RFPs based on location, keywords, dates, and budget. You may be familiar with RFP portals, so what makes ours different?

Well, each of our portals are updated daily by Opportunity Trackers that don’t use CPV codes. These codes are used to identify contract opportunities, but they can often have errors. This means that we will never miss a RFP due to the wrong code.

Every day, we will send you a RFP notification of all the new opportunities you may be interested in.

Want to save even more time looking for publishing RFPs? Try Discover Elite

What if you could streamline the process even further?

The good news is – you can!

Sign up to Discover Elite via your chosen portal where a dedicated Account Manager finds live bids on your behalf. They’ll speak with you weekly to discuss opportunities that may interest you. This is especially helpful for those with little time to spare due to busy schedules.

Upgrading to Discover Elite will ensure you never miss a RFP opportunity even when you’re busy!

The Ultimate Time-Saving Tool offers your business:

  • An annual subscription to a maximum of two Discover portals of your choice.
  • Up to five bid breakdowns per month to help you make your bid or no-bid
  • Weekly phone calls with your Account Manager to discuss viable leads and RFP opportunities.
  • Award and pre-market engagement notices monitored on your behalf.
  • Public and private buyer portal management including registering, password management, downloading documents and assessing viability based on your bid strategy.

Examples of publishing RFPs found on our portal

Publications Production with End-to-End Print Services

Swansea University – Wales – Budget: £1,000,000

 

Contract for Publishing Guidebooks

National Museum of the Royal Navy Hartlepool – South East – Budget: £85,000

 

The Provision of a Publications Dispatch Service

Department of Social Protection – Republic of Ireland – Budget: £200,000

 

The Provision of NIHR Journals Library: Production Services

University of Southampton – South East – Budget: £7,000,000

 

South Devon College ITT for the Design of Publications

South Devon College – South West – Budget: £60,500

4 tips to win publishing RFPs from expert Bid Writers

  1. Make sure your answers are clear, concise, and relevant
  2. Don’t use technical jargon as this can confuse the buyer
  3. Ensure you proofread your proposal before submission, so it is of the highest standard
  4. Use writing and language skills to keep the buyer engaged with your bid.

Summary

We have reached the end of our blog on publishing RFPs. Here is a recap of everything we covered:

What are publishing RFPs?

Here are some examples of products needed as part of a publishing RFP.

  • Magazines
  • Books
  • Articles
  • Newspapers
  • Leaflets
  • Brochures
  • Patient identification bands
  • Posters
  • Vouchers
  • Product packaging
  • Invitations
  • Academic works
  • Electoral supplies.

To find publishing RFPs, you can use the Creative RFP’s portal. By upgrading to Discover Elite, an Account Manager will find RFPs on your behalf.

4 tips to win publishing RFPs from expert Bid Writers

  1. Make sure your answers are clear, concise, and relevant
  2. Don’t use technical jargon
  3. Ensure you proofread your proposal before submission
  4. Use writing and language skills to keep the buyer engaged with your bid.

Need help writing your next RFP?

If you don’t have the resources or time to write a winning bid, why not outsource it? Our sister company, Hudson Succeed, boasts an 87% success rate and have over 60 years of collective bidding experience. They offer four bid writing support packages to help you on the path to success. Whether you’re new to RFP, or simply need someone to proof your written response before you submit – we can help.

RFP Ready

Our RFP Ready programme is designed for those who have never tendered before. This 4-week programme works with you to ensure you have everything in place to tender successfully.

RFP Improvement

RFP Improvement can help if you’re already tendering but aren’t seeing success from your current efforts. Our Bid Writers will assess your previous submissions and supporting documents. They’ll give you feedback and guidance on how to improve, helping you to secure your next tenders.

RFP Mentor

If you’ve written a tender and need someone to proofread it – RFP Mentor is for you. A Bid Writer will double-check it’s in line with the specification and free of any grammar or spelling mistakes.

RFP Writing

If you’ve found the perfect tender but don’t know where to start – we can help. Send the specification over to us and our Bid Team will do the rest. They’ll let you know what they need from you and provide you with a full breakdown. They’ll even submit it on your behalf, leaving you more time to focus on your business.

We also source opportunities for sectors including:

Book a free live demo with Creative Tenders to see how we can help your business grow.

Contact us for more information.

Check out some of our other blogs:

 

How Can I Win A PR RFP?

Posted on by John Hudson

How can I increase my success bidding for a PR RFP?

Are you wondering how you can win a PR RFP? If you’ve never prepared RFP before, you may have some questions about the RFP process and what to include.

4 things to expect from a PR RFP

The contents of the PR RFP will depend on the needs of the buyer. Each RFP will be different and because of this, we will detail what is generally required and expected.

  1. Provide an outline of a PR plan

When you are responding to a PR RFP, you will likely have to provide an outline of a PR plan. You should be prepared to detail how you will provide PR services for the contract you’re applying for.

Pay attention to what is noted in the RFP documents. They will likely note specifics and objectives that the buyer wants to achieve from this contract. Read them carefully and demonstrate your understanding in your answers. You’d be surprised how many businesses don’t do this.

  1. Propose a working methodology

Along with the PR plan, you will often need to propose a working methodology. This could be inbound or outbound. This can include, but isn’t limited to the following:

  • Content strategy
  • Content bank
  • Content distribution
  • Web content
  • Content measurement.

The PR methodology will vary depending on the needs of the buyer and the project at hand. This is a great time to demonstrate your expertise in PR and your knowledge.

  1. Explain why your organisation is best suited to the project

For any PR RFP, you want to persuade the buyer that you’re the best for the job. For this, backing up what you’re saying with facts. You could include any awards that your agency has won. Hard statistics and facts really help drive your point home.

Other metrics for reiterating why your company is the best choice, is by mentioning credentials and skills. Did anyone on the project study this at university? How many years of experience do you have collectively? Does anyone specialise in a certain area of PR? Including information like this can really strengthen your PR RFP.

Your experience will have a part to play in your PR RFP. For a PR RFP, you will need to detail up to three case studies. Ideally, these contract examples will be similar in scope, style and complexity to the RFP you’re applying for. Remember to keep in relevant demonstrating your skills. Including how you overcame any unexpected challenges is always a plus. This will convey flexibility and problem-solving giving the buyer confidence in your capabilities.

  1. Outline of reporting methods 

Consider the reporting methods that you’re going to use during the contract. These will likely be classic PR reporting methods over a specific period. For example:

  • Website traffic
  • Volume of mentions
  • Social media engagement
  • Website views by demographics, device and region.

In conclusion

You should have a better idea of what’s required for a PR RFP now. Reading the RFP documents can help you gain a better understanding of what the buyer wants. You can expect to include a PR plan and working methodology.

Demonstrating your experience is essential and remember to keep it relevant. Be persuasive in your responses and explain why your company is best for the job.

DO YOU NEED ASSISTANCE WITH DIGITAL MARKETING RFPS?

You don’t always have the time or resources to write a winning response in house. Outsourcing to bid writing experts can help. Our sister company, Hudson Succeed, offer four levels of bid writing support. They boast an 87% success rate and have over 60 years of bid writing experience. The services on offer include:

  • A RFP Writing service
  • A RFP Ready programme
  • The RFP Improvement package
  • RFP Mentor

NEED HELP SOURCING PR RFPS? WE CAN HELP!

Running your own business takes up a lot of your time. The last thing you want to be doing is trawling hundreds of websites searching for digital marketing RFPs. Most websites post multi-industry opportunities and filtering them with CPV codes can produce unreliable results. Luckily for you, we have a solution.

Enter…Creative RFPs

Creative RFPs is an easy-to-navigate, centralised portal hosting live creative RFP opportunities from across the US.

Below are 5 past examples of PR RFPs sourced on our portal:

SLaM ST21 – P150 PR Support

South London and Maudsley’ NHS Foundation Trust – London Budget: £40,000

Single Party Framework for European PR Agency Services

IDA Ireland – Republic of Ireland Budget: £700,000

Admittance to a Panel for Supply of Brand & Marketing Services and/or PR Agency Services

Yorkshire Water Services Limited – Yorkshire and Humber Budget: £7.5million

Climate and Nature Communications Plan and Delivery

Herefordshire Council – West Midlands Budget: £150,000

PR & Marketing Campaign

Glenville Walker and Partners (“GWP”) – North West Budget: £7,000

A SUBSCRIPTION TO CREATIVE RFPS CAN OFFER YOUR BUSINESS:

  • Access to all exclusive, public and private sector creative contracts in the US.
  • An on-hand Account Manager is available to answer any questions you may have about RFPs for design work. They can help you understand the procurement process and answer any questions you have about the RFP process in general.
  • A daily email bulletin is sent straight to your inbox when new, sector-specific opportunities are uploaded.
  • Discounted support from Hudson Succeed, our bid writing division.
  • 20-minutes of free bid management consultancy each month.

WE SOURCE OPPORTUNITIES FOR SECTORS INCLUDING;

Book a free live demo with Creative RFPs to see how we can help your business grow 

WANT TO SAVE EVEN MORE TIME?

Upgrading to Discover Elite allows you to optimise your RFP opportunities even when you’re busy. Our two upgraded packages can improve your competitor awareness and bidding success rate. Each can help save you even more time when searching for RFPs for design work.

THE ULTIMATE TIME SAVER PACKAGE OFFERS YOUR BUSINESS:

  • A maximum of five RFP breakdowns per month.
  • An annual subscription to a maximum of two Hudson Discover sector-specific portals. This option can help businesses that overlap two industries such as Creative and Technology, for example.
  • Pre-market and award engagement notices are monitored on your behalf.
  • Buyer portal management, including registration, password management, downloading documents and assessing viability based on your bid or no-bid
  • Weekly phone calls with your dedicated Account Manager to discuss viable creative RFP opportunities.

THE BECOME A PRE-BID MASTER PACKAGE ALSO INCLUDES:

  • All of the above.
  • Up to seven RFP breakdowns per month.
  • A Bid Strategy delivered by a Senior Bid Manager with a minimum of 5 years of experience. It will also be managed by our Global Bid Director.

Contact us to find out how we can help your business grow.

We also source opportunities for sectors including:

Book a free live demo with Creative RFPs to see how we can help your business grow.

Contact us for more information.

Check out some of our other blogs:

How to Win Digital Marketing RFPs

Posted on by John Hudson

What to expect from digital marketing RFPs 

Do you want to bid for digital marketing RFPs but aren’t sure how to get started? If that’s the case then don’t worry, we can help.

This blog will tell you what to expect from digital marketing RFPs. We’ll cover different subsectors and the key things you’ll need to consider before producing your bid. Keep reading to find out more!

 What type of digital marketing RFPs are out there?

Digital marketing RFPs can be found in both the public and private sectors, and include a range of subsectors. The different services include, but is not limited to:

  • SEO
  • PPC
  • PR
  • Media monitoring
  • Press cutting
  • Content writing
  • Copywriting
  • Social media.

What can you expect from digital marketing RFPs?

When you’re RFP for contracts in the creative sector, there are certain things that you should expect. These include:

  1. Economic financial standing

When bidding for digital marketing RFPs, you’ll likely have to provide information about your economic financial standing. Your economic financial standing considers the following:

  • Your annual turnover
  • Financial ratios
  • Insurance(s).

Buyers consider this to make sure that you’re able to carry out the work.

As a general rule, we advise that you don’t bid for contracts worth more than 50% of your annual turnover. For example, if your annual turnover is £1,000,000, you should avoid contracts worth more than £500,000. 

  1. Experience

When bidding for digital marketing RFPs, you should expect to provide evidence of your previous experience. This helps reassure the buyer that you’re capable of delivering the project.

You should aim to provide the buyer with 2 – 3 case studies from the last 3 – 5 years. Ideally, these examples will be similar in size, scope and complexity to the RFP at hand. The most important thing to remember is that your evidence needs to be relevant. For example, your experience with design won’t show the buyer how well you’ll manage a social media campaign. If it’s not relevant to the buyer’s project, don’t include it in your RFP.

  1. Added value

To successfully bid for digital marketing RFPs, you’ll need to demonstrate added value in your RFP.

Added value, also known as social value, is now mandatory in public sector contracts, with a compulsory weighting of 10%. You need to demonstrate how your business will deal with the environmental, social and economic aspects of the contract.

For example, you should consider how your business will:

  • Support COVID-19 recovery
  • Encourage economic growth
  • Tackle climate change
  • Create new job opportunities.

Do you need assistance with digital marketing RFPs?

You don’t always have the time or resources to write a winning response in house. Outsourcing to bid writing experts can help. Our sister company, Hudson Succeed, offer four levels of bid writing support. They boast an 87% success rate and have over 60 years of bid writing experience. The services on offer include:

  • A RFP Writing service
  • A RFP Ready programme
  • The RFP Improvement package
  • RFP Mentor

Need help sourcing digital marketing RFPs? We can help!

Running your own business takes up a lot of your time. The last thing you want to be doing is trawling hundreds of websites searching for digital marketing RFPs. Most websites post multi-industry opportunities and filtering them with CPV codes can produce unreliable results. Luckily for you, we have a solution.

Enter…Creative RFPs

Creative RFPs is an easy-to-navigate, centralised portal hosting live creative RFP opportunities from across the UK.

Below are 5 past examples of digital marketing RFPs sourced on our portal:

Digital Marketing Consultancy to Target an International Audience  

International Pheromone Systems Limited – North West – Budget: £10k

Promotional Materials, Internal & External Signage & Wall Art & Digital Marketing Materials

Delta Academies Trust – Yorkshire – Budget: £200k

Digital & Social Media Agency Services (China) 

University of Dundee – Scotland – Budget: £500k

Provision of a Digital Marketing Campaign Programme for SMEs

Advance Northumberland Limited – North East – Budget: Undisclosed

Invitation to RFP for the Provision of Event, Production & Digital Media Support for the 4 Corners Festival 2022 

4 Corners Festival – Northern Ireland – Budget: Undisclosed

A SUBSCRIPTION TO CREATIVE RFPS CAN OFFER YOUR BUSINESS:

  • Access to all exclusive, public and private sector creative contracts in the US.
  • An on-hand Account Manager is available to answer any questions you may have about RFPs for digital marketing work. They can help you understand the procurement process and answer any questions you have about the RFP process in general.
  • A daily email bulletin is sent straight to your inbox when new, sector-specific opportunities are uploaded.
  • Discounted support from Hudson Succeed, our Bid Writing Division.
  • 20-minutes of free bid management consultancy each month.

We also source opportunities for sectors including:

Book a free live demo with Creative RFPs to see how we can help your business grow.

Contact us for more information.

Check out some of our other blogs:

WANT TO SAVE EVEN MORE TIME?

Upgrading to Discover Elite allows you to optimise your RFP opportunities even when you’re busy. Our two upgraded packages can improve your competitor awareness and bidding success rate. Each can help save you even more time when searching for digital marketing RFPs.

THE ULTIMATE TIME SAVER PACKAGE OFFERS YOUR BUSINESS:

  • A maximum of five RFP breakdowns per month.
  • An annual subscription to a maximum of two Hudson Discover sector-specific portals. This option can help businesses that overlap two industries such as Creative and Technology, for example.
  • Pre-market and award engagement notices monitored on your behalf.
  • Buyer portal management, including registration, password management, downloading documents and assessing viability based on your bid or no-bid
  • Weekly phone calls with your dedicated Account Manager to discuss viable creative RFP opportunities.

THE BECOME A PRE-BID MASTER PACKAGE ALSO INCLUDES:

  • All of the above.
  • Up to seven RFP breakdowns per month.
  • A Bid Strategy delivered by a Senior Bid Manager with a minimum of 5 years of experience. It will also be managed by our Global Bid Director.

Contact us to find out how we can help your business grow.

3 Things to Consider from Event Management Contracts

Posted on by John Hudson

What to Expect from Events Management Contracts

Knowing where to begin with event management contracts can be daunting and even overwhelming at times. Luckily, we are on hand to help!

We’ve put together a list of three things to consider when applying to events management contracts. However, it’s worth bearing in mind that every RFP is different, and every buyer will have different requirements. It’s best to refer to the RFP documents to see what exactly is required for your specific bid.

When RFP for contracts, you should always make sure you’re eligible to apply for an opportunity before progressing. Ensure you meet the economic financial standing. As a rule, you shouldn’t be going for contracts that are more than half your annual turnover.

What’s involved with events management contracts?

Some events management contracts may involve an end-to-end process. This could be including, but is not limited to, the following:

Interested suppliers are often asked to outline the event that they are responding to. This will likely need to include a risk register or assessment.

3 tips for writing winning responses to events management contracts

  1. Proof of experience

Buyers will be expecting you to have a bank of experience of successful contracts. They will likely require you to detail up to three case studies within the last three to five years. These case studies should be similar in scope and style to the events management contracts you’re applying for.

It’s worth detailing how you overcame any unexpected challenges on these projects too. This will demonstrate your problem-solving skills and flexibility; both of which are essential in events management. This can help instil confidence in the buyer that you’re the best business for the contract.

  1. Structure your response

A winning bid for events management contracts will be well structured using clear and concise language. This isn’t just formatting, it’s also other things such as sticking to the word count. You want to ensure that you’re writing as close to the word or page count as possible. They’re there for a reason.

In terms of formatting, using bullet points can help break up blocks of text. Subheadings can also help. Often questions will contain three questions within one question. A good way to ensure that you’ve answered every aspect is by breaking it down with subheadings. That way, it will be clear for both you and the buyer that you’ve covered all bases.

Just because the RFP is pre-formatted doesn’t mean it has to be boring. Consider including your brand colours and logo in your proposal. This can help your response for events management contracts stand out from others.

  1. Be united when it comes to company CVs

When you’re RFP for work, you may need to include company CVs. Putting forward uniformed CVs shows attention to detail. Imagine you’re the buyer and you’re faced with 10 CVs from a business that all look different. Then imagine you’re presented with 10 unformatted CVs – it will look a lot more professional.

Buyers often want to know will carry out each duty. Including a professional yet friendly-looking photo can be a nice touch. That way they can put a face to a name. Remember to include all the key and relevant information such as qualifications and their experience. This with further cement your capability.

So, now you know how to better your response to events management contracts. Demonstrating your proof of experience can build confidence in the buyer. Structuring your response can put you in the buyers’ good books.

NEED ASSISTANCE WRITING YOUR upcoming Events management contracts?

You don’t always have the time or resources to write a winning response in house. Outsourcing to bid writing experts can help. Our sister company, Hudson Succeed, offer four levels of bid writing support. They boast an 87% success rate and have over 60 years of bid writing experience. The services on offer include:

  • A RFP Writing service
  • A RFP Ready programme
  • The RFP Improvement package
  • RFP Mentor

WHERE CAN I FIND events management contracts FOR MY BUSINESS?

Running your own business takes up a lot of your time. The last thing you want to be doing is trawling hundreds of websites searching for public affairs RFPs. Most websites post multi-industry opportunities and filtering them with CPV codes can produce unreliable results. Luckily for you, we have a solution.

Enter…Creative RFPs

Creative RFPs is an easy-to-navigate, centralised portal hosting live creative RFP opportunities from across the US.

Below are previous public affairs RFPs sourced on our portal:

Invitation To RFP for The Provision of Event, Production and Digital Media Support For The 4 Corners Festival 2022

4 Corners Festival- Northern Ireland- Budget: Undisclosed

Organisation Implementation and Management of Bolsover Town Centre Events Phase 2

Bolsover District Council- East Midlands- Budget: Undisclosed

Major Ceremonial Event

Transport for London- London- Budget: Undisclosed

Procurement of an Outdoor Events Management Service under the Ancient Connections Project

Pembrokeshire County Council- Wales- Budget: Undisclosed

QU523 – Christmas family event on Edgbaston Street (Birmingham City Centre)

Birmingham City Council- West Midlands- Budget: Undisclosed

A subscription to Creative RFPs offers your business:

  • Access to all exclusive, private and public sector opportunities within the creative industry.
  • A dedicated Account Manager on hand to answer any questions you may have about public affairs RFPs. They can help you understand the procurement process in general.
  • A daily email bulletin sent straight to your inbox when new, sector-specific opportunities are uploaded.
  • Discounted support from Hudson Succeed, our bid writing division.
  • 20 minutes of free consultancy with one of our Bid Consultants each month.

WE SOURCE OPPORTUNITIES FOR SECTORS INCLUDING;

Book a free live demo with Creative RFPs to see what creative contracts in the US can help grow your business. 

WANT TO SAVE EVEN MORE TIME?

Upgrading to Discover Elite allows you to optimise your RFP opportunities even when you’re busy. Our two upgraded packages can improve your competitor awareness and bidding success rate. Each can help save you even more time when searching for video and film RFPs.

THE ULTIMATE TIME SAVER PACKAGE OFFERS YOUR BUSINESS:

  • A maximum of five RFP breakdowns per month.
  • An annual subscription to a maximum of two Hudson Discover sector-specific portals. This option can help businesses that overlap two industries such as Creative and Technology, for example.
  • Pre-market and award engagement notices are monitored on your behalf.
  • Buyer portal management, including registration, password management, downloading documents and assessing viability based on your bid or no-bid.
  • Weekly phone calls with your dedicated Account Manager to discuss viable creative RFP opportunities.

THE BECOME A PRE-BID MASTER PACKAGE ALSO INCLUDES:

  • All of the above.
  • Up to seven RFP breakdowns per month.
  • A Bid Strategy delivered by a Senior Bid Manager with a minimum of 5 years of experience. It will also be managed by our Global Bid Director.

Contact us to find out how we can help your business grow.

3 Things to Expect from Public Affairs RFPs

Posted on by John Hudson

Public affairs RFPs explained

Winning public affairs RFPs can be a great way to grow your business. They can help secure a pipeline of work for your business and guarantee pay (depending on the sector). Businesses will issue public affairs RFPs in order to procure public affairs services.

If you’ve never submitted a response for public affairs RFPs before, you may be wondering how to begin. Or, if you aren’t seeing success from your current tendering effort you may be looking to improve. Luckily for you, we can help. This blog will explain how public affairs tenders work and what to look out for.

3 things to expect from public affair RFPs

  1. Proof of experience

Buyers will often expect to you have a bank of experience of past successful contracts. Often, they will require 2 – 3 case studies within the last 3 – 5 years. These case studies must be similar in scope and complexity to the contract you’re applying for. They should demonstrate your capabilities to work on the proposed contract.

Depending on the word count, you should include how you overcame and challenges on these projects. This will strengthen your response demonstrating your problem-solving skills and flexibility. Some buyers may require you to detail the contact information of previous clients. So, it’s best not to over exaggerate on the example as you might be caught out.

  1. Added value

A winning bid for public affairs RFPs will include how they will bring added value to the contract. Buyers want to get the most value for their money. Therefore, you will need to demonstrate how you will add value.

If you’re RFP in the public sector, this is referred to as social value. There is now a mandatory weighting of 10% on social value for public sector contracts. Here you must detail the environmental, social and economic aspects while fulfilling the contract. You should consider how your business will:

  • Support COVID-19 recovery
  • Encourage economic growth
  • Tackle climate change
  • Create new jobs and skills

  1. Framework agreements

Public affairs RFPs may be a part of a wider framework agreement. A framework agreement is a multi-supplier agreement typically used within the public sector to procure a good or service. Securing a place on a framework can be a lucrative opportunity for your business. They can run for years at a time with the possibility of extension.

Framework agreements are often split into lots, with each lot representing a specific good, product or service. They can also be split into geographical locations. They allow suppliers to apply for specific lots they specialise in. Public affairs services can often be found as part of a wider agreement for other creative services. For example:

Lot 1 – Public Affairs Services

Lot 2 – Public Relations

Lot 3 – Digital Design Services

Lot 4 – Events Services

So, now you have a bit more of an idea of what to expect from public affairs RFPs. You want to be clear and concise in your response. Make sure you adhere to the formatting guidelines in the specification and answer every question. You should be persuasive in your response and demonstrate why you’re the best business over your competitors.

Need assistance writing your next public affairs RFPs?

You don’t always have the time or resources to write a winning response in house. Outsourcing to bid writing experts can help. Our sister company, Hudson Succeed, offer four levels of bid writing support. They boast an 87% success rate and have over 60 years of bid writing experience. The services on offer include:

  • A Tender Writing service
  • A Tender Ready programme
  • The Tender Improvement package
  • Tender Mentor

Where can I find public affairs RFPs for my business?

Running your own business takes up a lot of your time. The last thing you want to be doing is trawling hundreds of websites searching for public affairs RFPs. Most websites post multi-industry opportunities and filtering them with CPV codes can produce unreliable results. Luckily for you, we have a solution.

Enter…Creative RFPs

Creative RFPs is an easy-to-navigate, centralise portal hosting live creative RFP opportunities from across the UK.

Below are previous public affairs RFPs sourced on our portal:

Public Affairs Consultancy

Stonewater Limited – East Midlands- Budget: £132,000

Provision of Public Affairs & Public Relations

St James’s Hospital- Republic of Ireland- Budget: £300,000

Contract for the Provision of Communications Support Services including Media Relations, Public Relations & Public Affairs

Health and Safety Authority- International- Budget: Undisclosed

Communications, Campaigns and Public Affairs Framework

Leeds City Council- Yorkshire and Humber- Budget: Undisclosed

AC/2020/09 – Public Relations, Public Affairs and Media Relations

Arts Council- Ireland- Budget: Undisclosed

A subscription to Creative RFPs offers your business:

  • Access to all exclusive, private and public sector opportunities within the creative industry.
  • A dedicated Account Manager on hand to answer any questions you may have about public affairs RFPs. They can help you understand the procurement process in general.
  • A daily email bulletin sent straight to your inbox when new, sector-specific opportunities are uploaded.
  • Discounted support from Hudson Succeed, our bid writing division.
  • 20-minutes of free bid management consultancy each month.

WE SOURCE OPPORTUNITIES FOR SECTORS INCLUDING;

Book a free live demo with Creative RFPs to see what creative contracts in the UK can help grow your business. 

WANT TO SAVE EVEN MORE TIME?

Upgrading to Discover Elite allows you to optimise your RFP opportunities even when you’re busy. Our two upgraded packages can improve your competitor awareness and bidding success rate. Each can help save you even more time when searching for video and film RFPs.

THE ULTIMATE TIME SAVER PACKAGE OFFERS YOUR BUSINESS:

  • A maximum of five RFP breakdowns per month.
  • An annual subscription to a maximum of two Hudson Discover sector-specific portals. This option can help businesses that overlap two industries such as Creative and Technology, for example.
  • Pre-market and award engagement notices monitored on your behalf.
  • Buyer portal management, including registration, password management, downloading documents and assessing viability based on your bid or no-bid.
  • Weekly phone calls with your dedicated Account Manager to discuss viable creative RFP opportunities.

THE BECOME A PRE-BID MASTER PACKAGE ALSO INCLUDES:

  • All of the above.
  • Up to seven RFP breakdowns per month.
  • A Bid Strategy delivered by a Senior Bid Manager with a minimum of 5 years of experience. It will also be managed by our Global Bid Director.

Contact us to find out how we can help your business grow.

 

 

7 Things to Expect When you RFP for Design Work

Posted on by John Hudson

RFP for design Work

If you’re wondering whether to RFP for design work and you don’t know where to begin, we can help. This blog provides 7 things to expect when you RFP for design work.

First, let’s start with the basics…

What type of design work is out to RFP?

RFPs for design work are released by both private and public sector organisations. They could be looking to procure a range of design services. These could include, but aren’t limited to, the following:

  • Graphic design services
  • Print functions
  • 3D designs
  • Signage
  • Produce design schematics for graphics
  • Artwork
  • Exhibitions
  • CGI
  • Lighting design
  • Illustration
  • Cartography
  • Branding
  • Digital design and more.

7 things to expect when you RFP for design work

  1. Your economic financial standing

 When you’re using RFP for design work, you can expect to have your economic financial standing to be assessed. This is to make sure that you’re able to carry out the work. It is comprised of three things:

  • Annual turnover
  • Financial ratios
  • Insurance(s)

  1. Case Studies

When writing your RFP for design work, you will likely be asked to provide up to three case studies. These should be from within the last three to five years. These case studies should demonstrate projects that are similar in scope and scale to the one you are RFP for. They should demonstrate your capabilities to work on the project at hand.

Depending on the word count, they could include a positive testimonial from a previous client. This will strengthen your response, but bear in mind you might have to provide their contact details for a follow up. So, you shouldn’t make them up. It may also be a good idea to state if there were any challenges and how you overcame them.

  1. CVs

Some buyers may require you to include CVs for those who are to be involved in the project. Buyers want to be reassured that you and your team are experienced and qualified. They should be focused relevant and as concise as possible. Each CV should detail what the specific team member will be responsible for, they should also include:

  • Their job title
  • Any relevant qualifications or accreditations
  • A professional yet friendly picture allowing the buyer to put a face to the name.

  1. Outline methodology

You may be required to provide a concise written proposal setting out what your organisation would do. This outline should state how you will produce the work required as per the requirements of the specification.

  1. Quality assurance

Depending on the buyer, you may be required to provide details of your quality control process. This could outline how you ensure your organisation’s work is of the highest quality. You should provide details of security information and confirm general data protection. Bear in mind, this may not be required for all RFPs for design work.

  1. Social value or added value

RFP in the public sector, you will need to provide details of your business’s social value policy. This is because there is a mandatory 10% weighting on social value for public sector contracts. You will need to detail the environmental, social and economic aspects of the RFP. You should consider:

  • Encouraging economic growth
  • Creating new jobs and skills
  • Supporting COVID-19 recovery
  • Tackling climate change.

It’s worth noting again, that within the public sector, the contract will be awarded to the MEAT. The MEAT is the most economically advantageous RFP. Here, a buyer will be seeking the most value for their money. A buyer will be evaluating your RFP on more than just price. It’s worth remembering that the cheapest bid does not win. The buyer will be looking at a number of aspects, including, but not limited to:

  • Quality
  • Accessibility
  • Technical ability
  • The proposed design
  • Environmental benefits
  • Innovation
  • Customer service or ongoing support
  • Ability to deliver on time.

The specific evaluation aspects will be stated within the RFP documents. These will vary depending on the buyer, so it’s important to read the specification carefully.

  1. Framework agreement

Sometimes you can find RFPs for design work as part of a framework agreement. Framework agreements are multi-supplier agreements used within the public sector to procure a good or service. Securing a place on a framework can help you secure a pipeline of work for your business. They can run for years at a time with some having the possibility of an extension.

Framework agreements are often split into lots with each lot representing a specific good, work, service or geographical location. They allow for suppliers to apply for the specific lots they specialise in. This means a supplier doesn’t have to be able to deliver every aspect of the contract.

Need assistance with your next RFP for design work?

We understand that you might not have the time, resources or experience to write a winning response in-house. Outsourcing to bid writing experts can help you win your next RFP, securing a pipeline of work for your business.

Our sister company Hudson Succeed, have over 60 years of bid writing experience and an 87% success rate. They offer four bid writing support services that can help you win more RFPs for design work. Whether you’ve never RFP before or need your response proofread before you submit – we can help.

  1. A Tender Ready programme
  2. The Tender Improvement package
  3. Tender Writing services
  4. Tender Mentor

Where can I find RFPs for design work?

Finding RFP for design work for your business can take hours out of your busy day. You likely don’t have the spare time to be searching hundreds of websites and portals for a relevant RFP. Many of them post multi-industry opportunities and searching for sector-specific leads can turn into a full-time job!

Luckily for you, we have a time-saving tool that can take the headache out of RFP. Creative RFPs is an easy-to-navigate, centralised portal that hosts all live creative RFP opportunities from across the Creative Industry. There’s no reliance on inaccurate CPV codes!

Our Opportunity Trackers manually search and upload unique, private and public sector opportunities. You’re able to filter and search the results by keyword, budget, location and more. This streamlines the process, allowing you to find the perfect RFP for design work.

Below are previous RFPs for design work sourced on our portal:

Graphic design commission, Manchester Art Gallery – Platt Hall

Platt Hall- North West- Budget: £6,000

Town Centre Heroes Exhibitions

London Borough of Barnet- London- Budget: Undisclosed

Lelley Fields Crematorium Marketing Strategy and Brand Development

East Riding of Yorkshire- Yorkshire and Humber- Budget: Undisclosed

Restoring Stover Park – Brand and Interpretation Design

Devon County Council- South West- Budget: Undisclosed

Graphic Designer, The Beaney House of Art & Knowledge

The Beaney House of Art & Knowledge- South East- Budget: Undisclosed

A subscription to Creative RFPs can offer your business:

  • Access to all exclusive, public and private sector creative contracts in the UK.
  • An on-hand Account Manager is available to answer any questions you may have about RFPs for design work. They can help you understand the procurement process and answer any questions you have about the RFP process in general.
  • A daily email bulletin sent straight to your inbox when new, sector-specific opportunities are uploaded.
  • Discounted support from Hudson Succeed, our bid writing division.
  • 20-minutes of free bid management consultancy each month.

We source opportunities for sectors including;

Book a free live demo with Creative RFPs to see how we can help your business grow 

Want to save even more time?

Upgrading to Discover Elite allows you to optimise your RFP opportunities even when you’re busy. Our two upgraded packages can improve your competitor awareness and bidding success rate. Each can help save you even more time when searching for RFP for design work.

The Ultimate Time Saver package offers your business:

  • A maximum of five RFP breakdowns per month.
  • An annual subscription to a maximum of two Hudson Discover sector-specific portals. This option can help businesses that overlap two industries such as Creative and Technology, for example.
  • Pre-market and award engagement notices monitored on your behalf.
  • Buyer portal management, including registration, password management, downloading documents and assessing viability based on your bid or no-bid
  • Weekly phone calls with your dedicated Account Manager to discuss viable creative RFP opportunities.

The Become a Pre-Bid Master package also includes:

  • All of the above.
  • Up to seven RFP breakdowns per month.
  • A Bid Strategy delivered by a Senior Bid Manager with a minimum of 5 years of experience. It will also be managed by our Global Bid Director.

Contact us to find out how we can help your business grow.